CDM Client Information Form — Parallel Architecture

Construction (Design and Management) Regulations 2015 · parallelarchitecture.co.uk/cdm-client-form

1 About You

Welcome — this form takes about 5–7 minutes to complete. Your answers help us prepare your CDM documents. Once you have finished, click Generate on the final page — the form will prepare a summary to send us by email. No account or special software is needed.

The information you provide will be used to set up and manage your CDM appointment, and may be shared with relevant project duty holders as necessary. It will be retained as part of your project record in accordance with our privacy policy.

Project Reference *

This was included in the email from Parallel Architecture. It identifies your project so we can match your form to the right file.

Email address *

Phone number

Client Classification

How is this property used? *

My main or only home A second home or holiday home A rental property I own (buy-to-let) A property development (for sale or rent) A business, company or organisation Not sure

This affects your legal duties under CDM 2015 (Construction (Design and Management) Regulations). If you’re unsure, choose ‘Not sure’ and we’ll confirm this with you.

Signing Capacity

You are completing this form as *

Company name

Company number

Acting on behalf of

Please fill in your project reference, email address, client classification and signing capacity before continuing.

2 The Property

Correspondence Address

Is your correspondence / billing address the same as the site address?

Yes — same as site address No — different address

We need a correspondence address for the appointment letter if it differs from the site.

Correspondence address line 1

Address line 2

Town / City

Postcode

Building Details

Approximate age of building

Before 1900 1900–1950 1950–2000 After 2000 Not sure

Used for initial risk screening — technical verification will follow from the project team.

Type of building

House Flat / apartment Commercial premises Mixed use New build site Other

How many storeys does the building have?

Count all floors including ground floor. A basement counts as an additional storey. Example: ground floor + first floor = 2 storeys; ground floor + first floor + basement = 3 storeys.

Designations

Listed building?

No Grade II Grade II* Grade I Not sure

Conservation area?

Yes No Not sure

River, stream or watercourse nearby?

Yes No Not sure

Within roughly 100 metres — used for initial flood and ecology risk screening.

Shared walls with neighbouring properties?

Yes No Not sure

Party walls are shared walls with neighbouring buildings. This is used for initial screening — your designer will confirm the position.

3 The Works

Tell us what you are planning. A plain description is fine — no technical language needed at this stage.

Brief description of works *

Which of these apply?

Extension Loft conversion Basement excavation Internal refurbishment Structural alterations Roof works Demolition New build External / landscaping Other

Target start on site

Leave blank if not yet known.

Approximate duration

Under 1 month 1–3 months 3–6 months 6–12 months Over 1 year Not sure

Property occupied during works?

Yes, throughout Yes, partially No Not sure

This affects welfare, access and site management requirements.

Used as a workplace on completion?

Yes (office, shop, commercial space etc.) No

Please describe the works before continuing.

4 Planning & Consents

Planning Permission

Status

Already granted Application submitted Not required Not yet applied Unknown

Planning reference

Leave blank if not yet issued.

Building Regulations

Status

Already approved Application submitted Not required Not yet applied Unknown

Building regs reference

Leave blank if not yet issued.

Clean Air and Emissions Zones

ULEZ / Clean Air Zone

Within London ULEZ Within a Clean Air Zone (other city) No Not sure

Add any other designers or consultants appointed or likely to be required. You can add as many as you like, and remove any you add in error.

6 Existing Information

Tell us what you already hold. Tick any item you already have, add a brief note about who produced it and when, then use the ‘Attach file’ button to upload it directly. Files go straight to Parallel Architecture as soon as you attach them — the item will turn green to confirm. Not everything will apply; that is normal.

If a document is held by someone else (such as a previous architect or solicitor), use the ‘Someone else holds this’ option. We will advise separately on what else may be needed.

Asbestos information Management survey, refurbishment/demolition (R&D) survey, asbestos register, or removal records

Someone else holds this

Who produced it and roughly when?

Who holds it?

Ground investigation Soil survey, borehole logs, trial pit records, foundation exposure records, or geotechnical report

Someone else holds this

Who produced it and roughly when?

Who holds it?

Ground hazard assessments Contaminated land (Phase 1 or 2), coal mining risk, radon assessment, landfill or made ground information

Someone else holds this

Who produced it and roughly when?

Who holds it?

Structural information Existing structural drawings, calculations, condition survey, structural report, or as-built drawings

Someone else holds this

Who produced it and roughly when?

Who holds it?

Records of previous ground or structural works Underpinning, piling, basement construction, retaining walls, foundation repairs, subsidence repairs, or structural movement monitoring

Someone else holds this

Who produced it and roughly when?

Who holds it?

Services records Underground or overhead records for gas, electricity, water, telecoms, drainage, oil tanks, private drains, wells, or heat pumps

Someone else holds this

Who produced it and roughly when?

Who holds it?

Hazardous materials beyond asbestos Lead paint surveys, fragile roof assessments, fuel or oil tank records, deleterious materials reports, or Japanese knotweed surveys

Someone else holds this

Who produced it and roughly when?

Who holds it?

Health and Safety File from previous construction works A CDM H&S File produced by a previous Principal Designer for works carried out on this building

Someone else holds this

Which works did it relate to and roughly when?

Who holds it?

Party wall awards, schedules of condition, or access agreements Formal party wall awards or neighbour agreements from previous construction works on this building

Someone else holds this

Which works did it relate to and roughly when?

Who holds it?

Incident, defect, or insurance records relevant to safety Reports or correspondence relating to subsidence, structural movement, flooding, service strikes, fire damage, collapse, or previous dangerous occurrences

Someone else holds this

Brief description (type of incident/defect and when)

Who holds it?

Tenancy agreements or occupancy documents Leases or tenancy agreements that may contain access restrictions, working hours constraints, or obligations affecting how works can be carried out

Someone else holds this

Brief description

Who holds it?

Existing maintenance access or fall protection systems Mansafe or fall arrest systems, fixed roof access ladders, access hatches, plant access routes, or maintenance O&M information

Someone else holds this

Brief description (what system and where)

Who holds it?

Fire safety information Fire strategy document, fire risk assessment, compartmentation drawings, escape route plans, or fire door records

Someone else holds this

Who produced it and roughly when?

Who holds it?

Tip: For each document you have ticked above, use the ‘Attach file’ button to upload it directly to Parallel Architecture. Files are sent as soon as you attach them — you don’t need to wait until the end of the form. Items turn green when the file has been received. You can also send documents separately to cdm@parallelarchitecture.co.uk with your project reference in the subject line.

7 Site & Access

Practical information about the site. This helps us understand how contractors will access and work at the property — and any constraints they will need to plan around.

How would you describe access to the property?

Describe what a contractor would encounter when arriving with a van or small lorry.

Parking restrictions nearby?

Yes No Not sure

Parking restriction details

Working hours preferences?

Standard weekday (Mon–Fri, 8am–6pm) Other / specific requirements No preference

Working hours details

Anything else we should know?

Any other information about the site, neighbours or surroundings that might affect how the works are planned.

8 CDM Acknowledgement

Please read each item carefully and tick to confirm. These confirmations help us keep a clear record of your appointment and ensure the right information is in place before work starts. They do not make you responsible for technical construction matters — those are managed by the appointed designers and contractors.

I confirm the appointment of Parallel Architecture as CDM Principal Designer for this project, in accordance with CDM 2015 Regulation 5. I confirm that I have received, read and accept the Scope of Services, Duty Holder Information and Terms of Appointment set out in the CDM Appointment Document issued to me by Parallel Architecture. I understand that the CDM Regulations 2015 apply to this project and that I have duties as Client, as summarised in the Duty Holder Information in that document. I understand that where I am a domestic client, certain Client duties under CDM 2015 are transferred to other duty holders in accordance with the Regulations. Parallel Architecture is appointed as CDM Principal Designer only and does not accept appointment as Principal Contractor or responsibility for managing the construction phase. I understand that works should not start on site while critical pre-construction information remains outstanding, unless the outstanding matter has been addressed through suitable restrictions, exclusions, alternative controls, or clarification from the relevant competent duty holder. I will provide, or arrange for others to provide, existing information about the property and site when requested by the Principal Designer. I will ensure that appointed designers and contractors cooperate with the Principal Designer and provide the information required of them under the Regulations. I confirm that, to the best of my knowledge, I have disclosed all existing information I hold about the property, including previous works, surveys, reports, structural issues, hazardous materials, insurance claims, flooding, subsidence, drainage issues, asbestos information and party wall matters. I will notify Parallel Architecture promptly if the scope, contractor, designer, programme, construction method or design changes before or during the works. I understand that the base CDM Principal Designer appointment concludes at the pre-start handover stage — when the Pre-Construction Information is complete and the CDM Start-on-Site Handover Record has been issued by Parallel Architecture. Any ongoing CDM Principal Designer coordination required during the construction phase must be separately instructed and agreed in writing with Parallel Architecture. Parallel Architecture does not automatically remain as CDM Principal Designer throughout the construction phase under this base appointment. I further understand that I should not instruct my contractor to start on site until I have received and reviewed the Handover Record from Parallel Architecture confirming that pre-construction information is sufficient for the works to begin, or until any outstanding items have been formally caveated in writing by Parallel Architecture.

Declaration

Full name *

Date *

Please confirm all ten acknowledgement items and complete your name and date before submitting.

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Need help? Email: cdm@parallelarchitecture.co.uk Phone: Robbie — 07538 103 160 If you have any questions or problems completing this form, please don’t hesitate to get in touch.